NKU Workday Project: �鶹��ƵAV, Greater Cincinnati Region

Overview

Fueling a New Workday!

Beginning June 2026, �鶹��ƵAV will start using Workday for HR and Finance tasks like time tracking, payroll, expenses, recruiting and purchasing. With this new, unified system, NKU is taking a major step forward in modernizing operations to better serve our campus community.

With Workday, NKU employees will benefit from:

Centralized Data

Easy Access to Important Information

Process Automation

Automated and Streamlined Processes
Essential tasks are faster and easier

Cloud-Based Systems

User-friendly system
Mobile-Enabled - works on the go

Standardization

Implementation of Best Practices
Transparency and accountability

�鶹��ƵAV the NKU Workday Project

The NKU Workday Project will reach nearly every corner of campus life - enhancing how we work, communicate, and deliver services. Our project team consists of more than 75 NKU employees from HR, Finance and IT roles partnering with subject matter experts from across campus.

Our NKU Workday Project Vision Statement

NKU's Workday initiative will increase operational effectiveness and efficiencies, realizing present needs and achieving strategic growth for the greater campus community.

What is Workday?

Workday is a modern, cloud-based system that unifies human resources, financial management, and student information into a single, integrated platform. It combines a wide range of functionality across HCM (Human Capital Management), finance, and student services - all in one place.

As a self-service tool, Workday gives faculty, staff, and students easy, real-time access to the information they need. It streamlines processes, reduces manual work, and supports faster, more strategic decision-making. By adopting Workday, NKU will enhance operational efficiency and elevate how we serve our campus community.

NKU Workday Project Timeline

Phase 0: Planning | January - May 2025 (Complete)

During Phase Zero, NKU leaders and stakeholders met with Avaap consultants (NKU’s Workday implementation partner) to develop our strategic plan for the Workday Project including, the project vision, goals and objectives.

Phase 1: Human Capital Management & Financial Management | May 2025 - June 2026

During Phase One, the NKU Workday Project team configures Workday to meet the Human Capital and Financial Management needs of NKU. In June 2026, at the completion of this phase, Workday will provide NKU employees with a unified platform for HR-related and core financial processes including recruiting, onboarding, performance management, time tracking and payroll, purchasing, accounts payable/receivable, budgeting, expenses and more.

Phase 1 Timeline

Planning and Design: April - July 2025
- Setting up Workday to meet the needs of NKU
Configuration: July - November 2025
- The project team configures and tests system sections.
- Initial previews of NKU Workday start to take shape.
Testing: December - March 2026
- The project team refines Workday with help from NKU Human Resource and Finance specialists who help test the system.
Training and Readiness: March – May 2026
- Training and other resources will help NKU employees navigate and prepare for Workday.
Go-Live: June 2026
- NKU Workday is ready to use! Support will be available for all employees as they use the new system.